Presentation & Poster Instructions

3/10/2020 – See Updates below

Conference Presenter Policy 

All submissions accepted for presentation at RESPECT (e.g.,  paper, panel, workshop, lightning talk, etc) require registration and conference attendance by at least one of the authors to present the work. Failure for at least one author to register for the conference by the end of early registration will result in the submission not being included in the conference proceedings and program schedule.

No Show/Substitution
If, after registering, unforeseen circumstances prevent the presenting author from attending and presenting, it is his/her responsibility to notify the conference program chairs regarding the situation as soon as possible. It would be most preferable to arrange for a substitute presenter.

NEW Coronavirus Alternate Presentation Options  (in order of preference)
(1) Co-author presents the paper
(2) Substitute Presenter to present the work or play your video and then manage your virtual presence during the Q&A (add substitute presenter contact information to the presentation submission form​ by 3/9/2020)​
(3) Pre-recorded video (add links to downloadable video presentation and slides to the presentation submission form by 3/10/2020) – Preferable format for Lightning Talks only.

Paper Discussion Format (Updated 3/10/2020)

This year we will be using an extended discussion format to allow participants and presenters to engage in deeper levels of reflection and discussion. This format was inspired by the ICER discussion format. We have adapted this format to support attendee discussion within our new Online Conference format.

Each presenter will be given their allotted time to present (see details below) and the audience will then have 2-3 mins to discuss the work in small groups and decide on a question the group would like to bring to the big group discussion. Following the small group discussions, we will have several minutes (time varies based on the paper type) to engage in a big group discussion.

The goal of this new format is to deepen our engagement with the work being presented by asking clarifying questions, providing constructive feedback, and thinking about how the work presented extends, deviates from, or otherwise contributes to our growing body of work on broadening participation in computing.

Finally, we hope the discussions provide opportunities for the community to think about the connections and gaps in our literature such as previous interventions, research studies, foundational theories, marginalized or understudied populations, research reporting and methodological concerns, and connections to other literature. The goal is to increase our awareness of areas in the literature to strengthen, opportunities for further exploration, and our collective knowledge.

The discussion will be facilitated by the session chairs.

NEW Presentation Preparation (Updated 3/10/2020)

Presenters will be given their allotted time to present based on their paper type.  Followed by a structured discussion format described above.

We ask that presenters not exceed their presentation time in order to allow adequate time for paper discussion. Presenters will be given 5 min, 1 min, 0 min warnings from the session chairs.

Research Papers
Full Papers – 20 min presentation  – 10 min discussion
Short Papers – 10 min presentation  – 5 min discussion

Experience Reports – 15 min presentation  – 7 min discussion

How to prepare for your RESPECT 2020 Virtual Presentation Session

Before Your Presentation

    1. Know the time of your presentation, refer to the Whova App* for this information
      • Your session (e.g. session 1A, 2C, 3B, etc.) will be assigned to a specific Zoom room with a designated session chair.  
      • All times listed are in PT, so please make appropriate adjustments for your time zone
    2. Zoom Session
      • Please show up in your assigned Zoom room 15 minutes prior to your talk to make sure your slides are working appropriately and you are able to share your screen.
      • Talk with Session chair, Zoom chair, your co-presenters and have a plan for your virtual presentation
    3. Setup your presentation space
      • Have your presentation slide deck loaded on your computer and easily accessible. You will need to share your slide deck during the presentation via Zoom.  
      • Preset a timer to help you keep track of time
    4. Bandwidth
      • For bandwidth reasons, you may consider downloading your slides to ensure good connectivity during your presentation.
      • Close apps that drain bandwidth

During your presentation:

    1. A Zoom Chair and volunteers will help with tech management, chat facilitation, session recording, and keeping sessions on time
    2. Use headphones and present from a quiet space so that attendees can hear your presentation clearly 
    3. Keep track of time using your phone or other time keeping device
    4. Listen for time cues from the Session Chairs to help us start and end on time 
    5. Keep your video on (if bandwidth is not an issue) 
    6. Remember to share and unshare your slides/screen in a manner conducive to audience interaction 

After your presentation:

    1. Take a deep breadth and relax a little
    2. The attendees will be shifted into virtual break out rooms (Zoom rooms) for small group discussion.
    3. After 3-4 mins, they will come back with questions for you. The Session Chair will help you manage the large group discussion
    4. We will provide you with a Google Doc, see the link in Whova for your session, with lots of questions for you to answer and continue to engage in dialogue with the attendees.

Joining via Live Stream at the Oregon Convention Center?
We will have laptops setup with high-bandwidth connections to support live streaming video. Please bring your presentation on a flash drive or ensure that you have uploaded your presentation to the following Google Form.

Poster Session

This year we will have an extended afternoon break (1 hour) between the two afternoon sessions that will feature our poster session.

The goal of the extended break is to provide more time for poster discussions, networking  and community building.

We have a large number of posters this year that describe amazing work being conducted in the community. Our hope is that attendees will take time to get refreshed and engage in meaningful conversations with our poster presenters about how to continue to develop their work.

Poster Preparation

Poster presenters will be given a tripod with a foam 24×36 inch foam poster board and tools for mounting.

Poster presenters are responsible for printing and bringing their posters to the conference.

All posters should be setup after lunch. Please allow adequate time for you to mount and setup your poster.

Thank you for your cooperation in the preparation of your materials and for presenting your work at RESPECT 2020.

Lightning Talk Preparation

All lightning talk presenters will have two minutes to present their ideas. No discussion time will be given but attendees will be invited to talk with you individually about your work.